WARSAW TOWN COUNCIL
78 BELLE VILLE LANE
DECEMBER 14, 2017 -7:00 P.M.
Mayor Randall L. Phelps called the Warsaw Town Council to order. Council members present were Vice Mayor, Paul G. Yackel, Ralph W. Self, Faron H. Hamblin, Rebecca C. Hubert, Ogle E. Forrest, Sr. and Roger R. Lee.
Planning Commission members present were Gary W. Palmore, Chairman, Mary Beth Bryant Vice Chairman, Jonathan B. English, Julia C. Blackley-Rice and Barbara Jean LeFon.
Town staff were Joseph N. Quesenberry, Town Manager, Lee H. Capps, Planning and Economic Development, Chief Joan Kent, David Lee Ambrose and Susan M. Pemberton, Treasurer and Clerk of Council. Others present Jeff Howeth, Rosa Forrester, Charles Sanders, Larry Thorn, Gregory Packett and family members, Sara Carroll, Sandy and Kenzie Hall, Kaleb Carroll, Will DeShazo, Shannon DeShazo and Diane Lank, Town Attorney.
Approval of Consent Agenda
Councilman Hamblin made a motion to approve the consent agenda as presented. Councilman Lee seconded the motion. The following vote was taken.
Rebecca C. Hubert Aye Faron H. Hamblin Aye
Randall L. Phelps Aye Ralph W. Self Aye
Paul G. Yackel Aye Roger R. Lee Aye
Ogle E. Forrest, Sr. Aye
Presentation to Council & Planning Commission –William DeShazo Proposed Development
Jeff L. Howeth gave a presentation for the DeShazo Development. There was much discussion on the request for the development to include fence, and landscaping. Jeff L. Howeth is to bring back the plans with VDOT standards and any corrections.
Warsaw Community Achievement Awards
- This person or entity is seen as an Ambassador for Warsaw, spreading positive relations and marketing our Town throughout the Region and State.
Awards were presented by Mayor Phelps and Joseph N. Quesenberry to the following for all the contributions they have made for the Town of Warsaw:
Mr. Gregory Packett
Main Street Program
Rosa Forrester
Sara Carroll
Police Report –Chief Kent
Chief Joan N. Kent stated that there have been requests from the post office to the end of Main Street to lower the speed limit from 35mph to 25 mph. Vice Mayor Yackel stated that there had been requests to VDOT before. Councilman Forrest stated that Joseph N. Quesenberry, Town Manger to draft a letter to request from VDOT to lower the speed to 25 mph. In November there were 92 summons and 2 arrests and I will have a yearly total at the next meeting for council.
Wastewater Treatment Facility Report – Lee Ambrose
David L. Ambrose, Jr. stated that the average flow from Town was 167,500 gallons a decrease of 9,700 gallons from October’s flow average of 177,200 gallons. The max flow from Town was 201,100 gallons a decrease of 18,900 from October’s max flow of 220,000 gallons. The average total phosphorous for the month of October was 0.10mg/l which resulted in a monthly discharge of 3.2 lbs. This puts us at 64.0 lbs for the year. Year to date we are around 23% of our allowable amount of 274 lbs. which ends December 31, 2017. The average total nitrogen for October was 3.41 mg/l. This resulted in a monthly discharge of 108.0 lbs. This puts us at 1364 lbs for the year. Year to date we are around 37% of our allowable amount of 3655 lbs. which ends December 31, 2017.
We have placed the new waste sludge pump in service and it is doing well. We pulled the digested sludge pump and found the root of the problem to be rags which have built up over the years of operation. We took the pump apart and thoroughly cleaned all working components and placed the pump back in operation. Since we have two of the pumps we went ahead and pulled the other one and did the same thing to that pump well. Upon talking to the manufacturer they said that no maintenance was required on the pumps (little did they know) we have now put this on our quarterly equipment maintenance calendar. I would like to thank council for the Christmas dinner last night; it was thoroughly enjoyed by all.
Northern Neck Regional Jail Report
Larry Thorn reported that the jail report was in Council’s packet. The total population was 418 inmates and 168 were Federal inmates. By the end of the meeting another 19 inmates had arrived taking the total population to 437 inmates.
The Jail is doing well for the Town’s water and sewer.
Economic Development Report
Lee H. Capps, Planning and Economic Development stated that the Northern Neck News featured for four weeks the Warsaw’s economic development. The Warsaw Buy Rite returns to Warsaw and the ribbon cutting took place on November 30, 2017. River Meadows reinvested inside of the building and there was a ribbon cutting on December 7, 2017. Also on December 7, 2017 was a ribbon cutting for Heart 2 Heart Career Training Center. China Inn announces “Plaza” and new retail space. The Main Street Revitalization project contract negotiation and also Dominion Energy re-commits to Main Street and TAP projects.
Committee Reports
Ogle E. Forrest, Sr., Chairman of the Utilities committee stated he wants a meeting after first of the year and have Mark France attend.
New Business
County Radio System Upgrade
Richmond County is teaming up with Essex County and King and Queen County for a new Upgrade for the Radio System. This would increase County coverage to 94%. There would be a recurring expense as well as an initial buy in. Mayor Phelps stated he thought that we had no choice and would like Morgan Quicke, Richmond County Administrator to be at the next meeting.
Department of Housing & Community Development Resolution & Project Update
Councilman Forrest made a motion giving authorization for the Mayor and Town Manager to sign the Resolution and all documents for the CDBG Application for the Warsaw Downtown Business Revitalization Project. Councilwoman Hubert seconded the motion carried by the following votes:
Rebecca C. Hubert Aye Faron H. Hamblin Aye
Randall L. Phelps Aye Ralph W. Self Aye
Paul G. Yackel Aye Roger R. Lee Aye
Ogle E. Forrest, Sr. Aye
Planning Commission Appointment
Harold Donovan resigned from the Planning Commission with his term expiring December 31, 2019.There was a request in writing to fill this position and it was from Hannah Overton Tiffany. Councilwoman Hubert made a motion to fill the position with Hannah Overton Tiffany and her term would expire December 31, 2019. Councilman Hamblin seconded the motion carried by the following votes:
Rebecca C. Hubert Aye Faron H. Hamblin Aye
Randall L. Phelps Aye Ralph W. Self Aye
Paul G. Yackel Aye Roger R. Lee Aye
Ogle E. Forrest, Sr. Aye
Planning Commission Reappointments
Councilman Forrest made a motion to reappoint Julia Blackley-Rice, Gary W. Palmore and Jonathan B. English for the Warsaw Planning Commission. Their commission will expire on December 31, 2021. Councilman Lee seconded the motion carried by the following votes:
Rebecca C. Hubert Aye Faron H. Hamblin Aye
Randall L. Phelps Aye Ralph W. Self Aye
Paul G. Yackel Aye Roger R. Lee Aye
Ogle E. Forrest, Sr. Aye
Board of Zoning Appeals Reappointment
Vice Mayor Yackel made a motion to reappoint R. M. Lowery to the Board of Zoning Appeals term will expire December 31, 2021. Councilman Forrest seconded the motion by the following votes:
Rebecca C. Hubert Aye Faron H. Hamblin Aye
Randall L. Phelps Aye Ralph W. Self Aye
Paul G. Yackel Aye Roger R. Lee Aye
Ogle E. Forrest, Sr. Aye
Warsaw Banquet Hall –Amendment of the Conditional Use Permit
Ordinance
Rebecca C. Hubert, Chairman of the Ordinance committee stated that the committee met due to multiple reports of disturbances. They recommended to council that the CUP(Conditional Use Permit) for the Banquet Hall to be amended with door closing at 12:00 if there was ABC then to have a security team and 150 maximum in the building.
Police Station Engineering Contract and Timeline Update
Joseph N. Quesenberry, Town Manager gave a presentation of the general overview of timeline of the police station.
Request for Proposals – GIS Geodatabase for Water, Sewer and Stormwater Lines
Joseph N. Quesenberry, Town Manager stated sealed proposals will be received until 2:00 p.m. on January 17th for furnishing the professional services of GIS for water, sewer and stormwater in the Town of Warsaw.
Closed Session – Real Property – Gannon –Section 2.2-3711(A) 3
Councilman Yackel made the motion into closed session as permitted by Virginia Code Section 2.2-3711(A) 3 Real Property. Councilman Forrest seconded the motion. The following vote was taken.
Rebecca C. Hubert Aye Faron H. Hamblin Aye
Randall L. Phelps Aye Ralph W. Self Aye
Paul G. Yackel Aye Roger R. Lee Aye
Ogle E. Forrest, Sr. Aye
Mayor Phelps reconvened in regular session and Council certified, by roll call vote, That In the closed session concluded, nothing was discussed except the Matters (1)specifically identified in the motion to convene in closed session (2) lawfully permitted to be so discussed under the provisions of the Virginia Freedom of Information Act citied in that motion. The following are the roll call votes:
Rebecca C. Hubert Aye Faron H. Hamblin Aye
Randall L. Phelps Aye Ralph W. Self Aye
Paul G. Yackel Aye Roger R. Lee Aye
Ogle E. Forrest, Sr. Aye
Closing Comments
Councilman Lee stated he is very happy with all good things going on in town.
Councilman Yackel stated that we need to revisit the DeShazo project. He seems to be doing well in Warsaw and we need to work with him to see this project is completed.
Mayor Phelps stated 2018 is Town Council Election. Councilman Lee, Councilwoman Hubert, Vice Mayor Yackel and my terms expire therefore 4 seats will be vacant. I think we have a good group and Merry Christmas to everyone and their families.
Adjournment
There being no further business, the meeting was adjourned by Mayor Phelps.
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Susan M. Pemberton, Clerk of Council